Backing up your emails in Outlook

Outlook 2010

IMAP

1. Configure Outlook to download complete emails
2. Create a new PST file
3. Export the new PST file

POP3

Export your PST file

1. PST export steps same as for IMAP

Outlook 2016

IMAP

1. Configure Outlook to download complete emails
   1. Step one goes here
   2. Step two
   3. etc
2. Create a new PST file
   1. PST step one
3. Export the new PST file
   1. PST export step one

POP3

Export your PST file

1. PST export steps same as for IMAP

Outlook 2019

IMAP

1. Configure Outlook to download complete emails
   1. Step one goes here
   2. Step two
   3. etc
2. Create a new PST file
   1. Click File
   2. Click Account Settings.
   3. Click the new Account settings option that appears.
   4. Click the Data Files tab
   5. Click Add... to create a new .pst file
   6. Enter a file name like local-copy.pst
   7. Click OK
   8. Close Account settings
   9. You should now see a new folder in Outlook, below your normal inbox and folders
3. Export the new PST file
   1. Click File
   2. Click Open & Export
   3. Click Import/Export
   4. Click Export to a file
   5. Click Next
   6. Select Outlook data file (.pst)
   7. Tick the folders you want to back up
   8. Click Next
   9. Choose a memorable location to save the export, like My Documents
   10. Click Finish

POP3

Export your PST file

1. Click File
2. Click Open & Export
3. Click Import/Export
4. Click Export to a file
5. Click Next
6. Select Outlook data file (.pst)
7. Tick the folders you want to back up
8. Click Next
9. Choose a memorable location to save the export, like My Documents
10. Click Finish

Outlook 2021 and 365

IMAP

1. Configure Outlook to download complete emails
2. Create a new PST file
3. Export the new PST file

POP3

Export your PST file

1. PST export steps same as for IMAP