Difference between revisions of "Backing up your emails in Outlook"
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Outlook stores emails in a special proprietary database format called '''PST'''. PST files are very prone to corruption and data loss. For this reason we do '''not''' recommend using Outlook. If you ''are'' currently using Outlook, this guide will explain how to export your PST file for ''local'' backup. This file can then be saved to external media like flash sticks or external hard drives for on-site and off-site backup. | Outlook stores emails in a special proprietary database format called '''PST'''. PST files are very prone to corruption and data loss. For this reason we do '''not''' recommend using Outlook. If you ''are'' currently using Outlook, this guide will explain how to export your PST file for ''local'' backup. This file can then be saved to external media like flash sticks or external hard drives for on-site and off-site backup. | ||
− | If you're using Imaginet's [ | + | If you're using Imaginet's [https://www.imaginet.co.za/product/products/cloud.html Stratus Cloud Backup] service, you can back up your main PST file '''without having to export it''', however it is still recommended that you crate local on-site and off-site backups as part of a [https://www.nccoe.nist.gov/sites/default/files/legacy-files/msp-protecting-data-extended.pdf 3-2-1 backup strategy]. |
=Before you begin= | =Before you begin= | ||
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=='''WARNING'''== | =='''WARNING'''== | ||
− | If you have a lot of emails it may be safer, faster, and easier to back up your mail via POP3. | + | If you have a lot of emails it may be safer, faster, and easier to back up your mail via POP3 with a temporary setup. [[Creating a temporary pop3 account for email backup and migration|Click this link for more info about this option]]. |
=Outlook 2010= | =Outlook 2010= | ||
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− | =Outlook 2013 | + | =Outlook 2013, 2016, 2021, and 365= |
==IMAP== | ==IMAP== | ||
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− | = | + | ==IMAP & POP3== |
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Export your PST file | Export your PST file | ||
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{| | {| | ||
| style="width: 50%" id="outlook_2016_2021_PST_backup" aria-label="outlook_2016_2021_PST_backup" | <ol> | | style="width: 50%" id="outlook_2016_2021_PST_backup" aria-label="outlook_2016_2021_PST_backup" | <ol> | ||
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</ol> | </ol> | ||
| style="width:50%; vertical-align:top" aria-describedby="outlook_2016_2021_PST_backup" | <gallery mode="slideshow" > | | style="width:50%; vertical-align:top" aria-describedby="outlook_2016_2021_PST_backup" | <gallery mode="slideshow" > | ||
− | File:Filemenu 1.png|'''Step 1:''' Import | + | File:Filemenu 1.png|'''Step 1:''' Import and Export |
File:Filemenu 2.png|'''Step 2:''' Export to a file | File:Filemenu 2.png|'''Step 2:''' Export to a file | ||
File:Filemenu 3.png|'''Step 3:''' Select Outlook Data File (.pst) | File:Filemenu 3.png|'''Step 3:''' Select Outlook Data File (.pst) | ||
− | File:Filemenu 4.png|'''Step 4:''' | + | File:Filemenu 4.png|'''Step 4:''' Select the mail folder or folder to back up |
File:Filemenu 5.png|'''STep 5:''' Choose a location and name for your backup file | File:Filemenu 5.png|'''STep 5:''' Choose a location and name for your backup file | ||
</gallery> | </gallery> | ||
|} | |} |
Latest revision as of 12:15, 21 September 2023
Outlook stores emails in a special proprietary database format called PST. PST files are very prone to corruption and data loss. For this reason we do not recommend using Outlook. If you are currently using Outlook, this guide will explain how to export your PST file for local backup. This file can then be saved to external media like flash sticks or external hard drives for on-site and off-site backup.
If you're using Imaginet's Stratus Cloud Backup service, you can back up your main PST file without having to export it, however it is still recommended that you crate local on-site and off-site backups as part of a 3-2-1 backup strategy.
Contents
Before you begin
If you're using a POP3 account, you can simply export your PST file.
If you're using an IMAP account, your emails will not be stored in a PST file, but in an OST file. It's best not to alter this file in any way, since it syncs with your mail server. To back up your emails safely, you can create a new PST file, and then copy and paste the emails you want to back up into a separate folder.
It is important that you copy your emails, so that your account will not be affected.
Once done, you can proceed to the export step.
WARNING
If you have a lot of emails it may be safer, faster, and easier to back up your mail via POP3 with a temporary setup. Click this link for more info about this option.
Outlook 2010
IMAP
|
IMAP & POP3
Export your PST file.
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Outlook 2013, 2016, 2021, and 365
IMAP
|
IMAP & POP3
Export your PST file
|